October 20, 2021

Guide For Sending Farewell Messages To Your Colleagues (With Samples)!

For most people, an office is a place where they spend their days working and friendships made. Whether you work in an office or from home, there may come a day when you need to say goodbye to your co-workers. These farewell messages can be difficult to write and send because there are so many unknowns: When do I send it? What language should I use? How do I make this "mine"?

Why Should You Send Farewell Messages To Colleagues?

It isn't just important for you to say goodbye, it's also imperative that your co-workers know how much they mean to you. Saying farewell can be difficult and sometimes even awkward, but it's necessary in order to maintain good relations with the people who were so dear and supportive to us during our time together at work.

To Whom Should You Send A Message, And Why?

You should say goodbye to your colleagues in person, but there may be times when you can't make it work. This is where farewell messages come in really handy. You can write these messages for a number of reasons: If someone leaves the company or moves on to another team, then they would benefit from hearing that they're missed. You may also want to send a message when you have to say goodbye after being assigned new tasks, because it can be difficult for your team to get accustomed to someone else taking over what you did.

When Should I Send Farewell Messages?

There's no hard and fast rule about sending farewell messages, but there are some things that you should consider. You can send a message anytime, but it's best to wait until two weeks before they leave. This will give them time to prepare and say goodbye on their own terms instead of leaving things up in the air.

What Is The Proper Language Usage?

Sending a farewell message can be tricky, especially if you have never done it before. You want to make sure that you leave your colleague with the right impression and saying goodbye is already difficult enough. Here are some general rules about what language should go into these messages:

  • Don't use jargon or words that you wouldn't normally say in a conversation. This is your chance to show off your best self and be sincere when saying farewell. 
  • For the person who's leaving, be honest but kind about why you're leaving, whether it's for another opportunity, family reasons, etc. You don't want them to think that they played some role in your departure, but you also want to let them know that it's a mutual decision. 
  • For the person who's staying, thank the leavers for their contribution to the company. They will appreciate the acknowledgement, and it's also a nice way to start building on your new relationship.
  • Don't use any internet lingo or abbreviations. If they don't understand what you're saying then the message will not be as effective. For example, "C U LTR" does not translate well, and can come off as being way too casual!

If you're sending a message yourself, use ‘I’ instead of ‘we’; if it's about someone else, don't refer to them in the first person (use 'they'). Be clear and concise, no one wants to read lengthy goodbye emails. Try something like this for inspiration: "Dear Jane Doe, I'm writing because I wanted to say thank you for all that you have done over the years we have worked together. I've really enjoyed getting to know you and am grateful for your hard work, dedication, and contributions that made our team so strong. If there's ever anything I can do for you in the future, please don't hesitate to let me know."

How Can I Make This "Mine"?

When it comes to saying goodbye, you want your farewell message to be as personal and unique as the relationship that is ending. You should take into consideration what kind of person they are; for example, if they like humour then try incorporating some jokes or memes in the message. Here are a few ways that you can make your message more personal:

  • Add a quote, song lyrics or poem. You could also write part of the text and let them finish it. 
  • It's important to be honest about why you're sending this farewell so think about what kind of relationship they had with other people in your office who may not know yet. 
  • You should end the message with a thank you for all of their hard work and let them know that it was truly appreciated. You could also remind them why they were great to work together. For example, "It has been an honour working side by side with you these last few years, but I am excited about what's next. Take care and best of luck."

Sample Farewell Messages

  1. "I hope you have a wonderful time at your new job. I know that we didn't spend a lot of time together, but it was still a pleasure working with you. You were always there to help whenever I needed advice or just someone to chat with about work." 
  2. "It has been a pleasure working with you over the last few years. I hope that we have even more opportunities to work together in the future. Best of luck." 
  3. "It's always so hard to say goodbye but thank you for all your help and friendship these past two years. If there's anything else that I can do for you please let me know."
  4. "You have been a great colleague and friend over these past few years. You will be missed. I hope that we will see each other again soon."
  5. "Thank you for teaching me many things over the past two years. It was my pleasure to work with you and I wish you all of the best in your new role." 

Fare Thee Well!

Work can be stressful, and we often find ourselves feeling drained at the end of a long day. But it doesn't have to be this way. With some creativity and good old-fashioned politeness, you may be able to leave your colleagues with an excellent final impression that will make them feel appreciated for all they've done – even if there's no hope of ever seeing each other again. It's hard not to think about how much our work relationships affect us on a daily basis; try taking the time now to wish farewell in person before leaving or send them a message letting them know how grateful you are for their help over the years. We're sure they'll appreciate hearing from you one last time as well.

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