January 30, 2023

These Are The Top 6 Must-Have Tools For All HR Teams!

Where companies once used traditional methods of executing everything manually, their human resources (HR) personnel were bogged down with hours of tedious but essential admin work. These processes can be time-consuming, cumbersome, and laborious because they’re all compliance-driven. 

Now, with the premium on top talent in today’s highly competitive job market, HR has moved from a backend administration role to a frontline strategic function. Which can only mean one thing: A greater pressure on them to perform well in their employee management and candidate experience.

Enter HR tools, which are the wide range of technological solutions that help companies manage their day-to-day HR activities effectively, while also achieving improved efficiency. In a survey carried out to determine the opportunities present for HR tech to grow, it was found that 58% of HR professionals used three or less tech tools. 

So, while it’s true that HR teams now utilise some of the more common tools in their day-to-day tasks, there’s still plenty of room for further adoption. Let’s face it, without them, your company will be lagging, and that’s going to cost you when it comes to attracting and retaining the best talent. 

Without further ado, let’s take a closer look at some of the essential HR tools that your company should be implementing in 2023, and beyond!

1) Human Resources Information System (HRIS)

The HRIS is essentially a software solution that’s used to collect, store, manage, and process data on a company’s employees, as well as its policies and procedures. As a software that performs various functions in order to streamline and support HR tasks, as well as help manage their processes, here are some of its everyday uses:

  • Employee data management: Provide centralised storage and easy tracking of all relevant employee information.
  • Payroll and tax management: Automate payroll processing, tax calculation, and reporting.
  • Benefits administration: Manage employee benefits enrollment, tracking of compensation, and communication of preferences.
  • Performance and goal tracking: Support performance appraisal, goal setting, and feedback processes.
  • Time and attendance tracking: Automate tracking of time and attendance for more accurate payment, approval, and reporting.
  • Compliance and reporting: Assist with compliance with HR regulations, provide HR analytics, as well as creation of reports on various topics like employee turnover, absence, and performance.

A HRIS is important for companies because it provides several benefits, such as:

  • Improved efficiency: Automates HR tasks, reducing manual labour and errors, freeing up time for strategic HR initiatives.
  • Data centralisation: Provides a centralised database for employee information, reducing the need for manual record keeping and ensuring data accuracy.
  • Better decision making: Provides HR and management with valuable insights through real-time analytics, enabling data-driven decision making.
  • Streamlined compliance: Helps companies stay compliant with labour laws and regulations by automating compliance checks and reporting.
  • Enhanced employee experience: Improves employee experience through self-service portals for tasks like benefits enrollment, time off requests, and performance reviews.
  • Increased productivity: Supports a more productive workforce by allowing HR personnel to focus on other tasks and reducing administrative burdens.
Recommended Human Resources Information SystemsPrice
1) WorkdayPrefers to deal with each company directly to give a tailored quote for their needs. However, some reports have mentioned that pricing usually starts at USD99 per user/month.
2) SAP SuccessFactorsTiered pricing for annual subscriptions starts at USD85 per employee for companies with up to 100 employees (about USD8 per employee/month), and drops from there depending upon the size of the user base.
3) ADP Workforce NowPrefers to deal with each company directly to give a tailored quote for their needs. However, some reports have mentioned that pricing usually starts at USD62/month, though the average business should expect to spend a lot more than that.
4) Oracle HCM CloudConsists of three pricing editions; Help Desk (USD4 per employee/month), Talent Management (USD10 per employee/month), and Global HR (USD15 per employee/month).
5) UKG ProPrefers to deal with each company directly to give a tailored quote for their needs. However, some reports have mentioned that pricing usually starts from USD600 per year for every five users.

2) Employee Onboarding Software

Employee Onboarding software is a tool that automates and streamlines the process of introducing new hires to a company, covering tasks such as orientation, paperwork, and training. This is to help new hires get up to speed quickly and efficiently, improving their overall experience and reducing the time it takes to become fully productive. Some of the functions include:

  • Paperwork management: Automates the collection, storage, and tracking of new hire documentation, such as tax information.
  • Orientation and training: Provides online orientation modules and training materials to new hires, reducing the need for in-person orientation sessions.
  • Task management: Assigns tasks and tracks their completion, ensuring that new hires have everything they need to get started.
  • Communication: Facilitates communication between new hires, HR, and managers, helping to keep everyone informed and on the same page.
  • Reporting and analytics: Provides insights into the onboarding process, enabling HR to make data-driven improvements.
  • Customisation: Allows companies to tailor the onboarding process to meet their specific needs and brand standards.

An Employee Onboarding software is important because of several benefits, including:

  • Improved new hire experience: Helps new hires feel welcome and supported, reducing turnover, as well as improving employee satisfaction.
  • Increased efficiency: Automates and streamlines the onboarding process, freeing up HR time and reducing administrative burdens.
  • Better compliance: Ensures that all necessary paperwork is collected and stored properly, reducing the risk of compliance issues.
  • Consistency: Provides a standardised onboarding process for all new hires, improving the overall quality of the experience.
  • Increased productivity: Gets new hires up to speed more quickly, reducing the time it takes for them to become fully productive.
  • Data insights: Provides data-driven insights into the onboarding process, enabling HR to identify areas for improvement.
Recommended Employee Onboarding SoftwaresPrice
1) BambooHRBambooHR charges on a monthly or quarterly subscription basis, costing between USD6 and USD12 per employee/month. As a company's employee count rises, BambooHR pricing will decrease with volume.
2) LeverPrefers to deal with each company directly to give a tailored quote for their needs. However, some reports have mentioned that pricing usually starts from USD300 a month for a company of up to 10 people.
3) JazzHRConsists of three pricing editions; Hero at USD49/month (when billed annually), Plus at USD239/month (on an annual plan), and Pro at USD359/month (on an annual plan).
4) iCIMSPricing is based on the number of users, number of products, and integration with any iCIMS partners, where the paid version starts at USD1,700/month.
5) WorkableConsists of three pricing editions; Paygo at USD129/month (pay per job), Standard at USD299/month (pay upfront, commit annually), and Premier at USD599/month ((pay upfront, commit annually).

3) Performance Management System

A Performance Management System supports companies in evaluating and managing performance appraisal, goal setting, feedback, and continuous performance tracking. Companies are thus able to improve performance, align employee goals with business objectives, and make data-driven decisions about employee development and compensation. This software can perform the following functions:

  • Performance appraisals: Facilitates the creation, completion, and storage of employee performance appraisals.
  • Goal setting: Supports the creation, tracking, and reporting of employee goals and objectives.
  • Clear feedback: Enables regular, constructive feedback between managers and employees, helping to improve performance.
  • Continuous performance tracking: Monitors employee performance on an ongoing basis, enabling real-time coaching and improvement.
  • Reporting and analytics: Provides insights into employee performance and trends, enabling data-driven decision making.
  • Customisation: Allows companies to tailor the performance management process to meet their specific needs and standards

Companies should consider a Performance Management System because of benefits like:

  • Improved employee performance: Helps employees understand performance expectations, set achievable goals, and receive regular, constructive feedback, leading to improved performance.
  • Aligned objectives: Supports alignment of employee goals with business objectives, improving overall company performance.
  • Data-driven decision making: Provides valuable insights into employee performance through data analysis, enabling evidence-based decision making.
  • Increased employee engagement: Encourages employee engagement by providing regular feedback, recognition, and opportunities for growth.
  • Improved talent management: Supports talent management by providing insights into employee strengths and development needs, enabling companies to make informed decisions about promotions, transfers, and training.
  • Consistency: Provides a standardised performance management process for all employees, reducing subjectivity and ensuring fair treatment.
Recommended Performance Management SystemPrice
1) 15FiveConsists of four pricing editions; Engage at USD4 per user/month (billed annually), Perform at USD8 per user/month (billed annually), Focus at USD8 per user/month (billed annually), and Total Platform at USD14 per user/month (billed annually).
2) JazzHRConsists of three pricing editions; Hero at USD49/month (when billed annually), Plus at USD239/month (on an annual plan), and Pro at USD359/month (on an annual plan).
3) ReflektiveCosts USD7,500 flat rate, and is a subscription-based software package.
4) LatticeConsists of a main pricing edition with optional add-ons; Performance Management + OKRs & Goals (USD11 per person/month), Engagement (additional USD$4 person/month), Grow (additional USD4 person/month), and Compensation (additional USD6 person/month).
5) Culture AmpConsists of three pricing editions; Engage (from USD5 per person/month), Perform (from USD11 per person/month), and Develop (from USD4 per person/month).

4) Time And Attendance Tracking Software

This software is a tool that enables companies to track, manage, and report on employee time and attendance. It automates the process of recording employee hours, making it easier for companies to ensure compliance with labour laws. Furthermore, it improves accuracy, reduces administrative burden, and provides valuable insights into workforce utilisation. The following are just some of its functions:

  • Time tracking: Enables employees to quickly clock in and out, track hours worked, and manage time off requests.
  • Scheduling: Supports the creation and management of employee schedules, including shift scheduling and shift swapping.
  • Absence management: Allows employees to request and manage time off, enables managers to approve or deny requests, as well as track accrual balances.
  • Reporting and analytics: Provides insights into workforce utilisation and attendance trends, enabling data-driven decision making.
  • Integration with payroll: Integrates with payroll systems, reducing the time and effort required to process payroll.
  • Compliance: Ensures compliance with labour laws and company policies, reducing the risk of legal and financial exposure.

This software is able to provide companies with several benefits, such as:

  • Increased accuracy: Automates the time tracking process, reducing the risk of errors and ensuring accuracy.
  • Improved productivity: Reduces administrative burden, freeing up HR time for more fulfilling and productive tasks.
  • Have more structure: Provides companies with a more defined sense of structure, as well as the added benefit of greater visibility of developing patterns concerning time and attendance.
  • Simplicity for employees: Your people don’t need to spend time filling in forms, remembering to bring access cards with them everywhere they go, or having to pay a fine for a replacement in case they lose theirs. 
  • Improved employee satisfaction: Offers employees a simple and efficient way to request time off, improving employee satisfaction and engagement.
Recommended Time And Attendance Tracking SoftwaresPrice
1) QuickBooksConsists of four pricing editions; Simple Start (USD15/month), Essentials (USD27.50/month), Plus (USD42.50/month), Advanced (USD100/month).
2) When I WorkConsists of two pricing editions; Standard (USD2.50 per user/month), and Advanced (USD6.00 per user/month), with optional add-ons available for both plans.
3) HomebasePrice: Consists of three pricing editions; Essentials (USD20 per location/month), Plus (USD48 per location/month), and All In One (USD80 per location/month).
4) DeputyPrice: Consists of three pricing editions; Scheduling (USD3.50 per user/month billed monthly), Time & Attendance (USD3.50 per user/month billed monthly), and Premium (USD4.90 per user/month billed monthly).
5) Bitrix24Price: Consists of four pricing editions; Basic at USD61/month (five users), Standard at USD124/month (50 users), Professional at USD249/month (100 users), and Enterprise from USD499/month (from 250 users).

5) Employee Benefits Management System

This is a tool that automates the administration and management of employee benefits programmes, by streamlining the process of enrolling in and managing benefits, thus simplifying the process for both employees and HR teams. The goal is to reduce administrative burden, improve the accuracy of benefits data, and enhance the employee experience. Here are just some of the functions to expect:

  • Benefits enrollment: Supports the enrollment and selection of benefits, including medical, dental, vision, and other voluntary benefits.
  • Benefits administration: Automates the process of managing benefits, including tracking eligibility, claims processing, and payments.
  • Reporting and analytics: Provides insights into benefits utilisation and costs, enabling data-driven decision making.
  • Integration with payroll: Integrates with payroll systems, reducing the time and effort required to process payroll.
  • Communication and education: Supports the communication and education of employees about benefits, helping them make informed decisions about their coverage.
  • Compliance: Ensures compliance with legal requirements, reducing the risk of legal and financial exposure.

It’s important for companies to consider this software because it provides several benefits, including:

  • Improved accuracy: Streamlines the benefits administration process, reducing the risk of errors, and improving the accuracy of data.
  • Better communication: Allows for personalised benefits communication, tailored to each individual recipient or group of recipients.
  • Streamlined management: Easy allocation of a full range of benefit options, while allowing access to market best practice.
  • Improved employee experience: Enhances the employee benefits experience by offering a simple and efficient way for employees to enrol in and manage their set of benefits.
  • Increased employee satisfaction: Offers a comprehensive and flexible benefits programme, improving overall employee satisfaction and engagement.
Recommended Employee Benefits Management SystemsPrice
1) ZenefitsPrice: Starting off with a base plan at USD10 per employee/month, companies can choose to add-on further features which is the Growth plan at USD20 per employee/month or the Zen plan at USD27 per employee/month.
2) GustoPrice: Consists of three pricing editions; Simple at USD40/month (plus USD6 per person/month), Plus at USD60/month (plus USD9 per person/month), and Premium which is tailored to each company’s individual needs.
3) BenefitfocusPrice: Costs USD2-USD4 per user/month, depending on whether you get the base features or the full product stack.
4) ADP TotalSourcePrice: Prefers to deal with each company directly to give a tailored quote for their needs. However, some reports have mentioned that pricing usually starts at around USD85 per employee.
5) Paychex FlexPrice: The introductory plan (Paychex Flex Essentials) costs USD39/month plus USD5 per employee.

6) Learning Management System (LMS)

A Learning Management System (LMS) is a software application that facilitates the administration, delivery, and tracking of educational courses or training programmes. It provides an efficient and effective way to manage and deliver learning content as well as track employee progress and achievement. This software can perform the following functions:

  • Course creation: Allows HR or training teams to create, manage, and deliver training content, including online courses, videos, and quizzes.
  • Course delivery: Streamlines the delivery of training, allowing employees to access training content anytime, anywhere.
  • Tracking and reporting: Provides insights into employee training progress and effectiveness, allowing HR teams to measure the impact of training programmes.
  • Analytics: Analyses employee training data to identify areas for improvement, enabling data-driven decision making.
  • Certification management: Tracks and manages employee certifications, ensuring that employees have the necessary skills and qualifications.
  • Integration: Integrates with other HR and business systems, streamlining HR processes, and improving the efficiency of HR teams.

It’s important for your company to consider this software for its benefits like:

  • Improved training effectiveness: Offers a centralised location for employee training, enabling HR teams to deliver more effective and efficient training programmes.
  • Increased employee development: Supports employee development by providing access to training materials and tracking progress.
  • Better insights: Provides valuable insights into individual progress, allowing HR teams to tailor programmes accordingly.
  • Increased productivity: Improves employee productivity by allowing them to learn on the go and at their own pace.
  • Enhanced compliance: Ensures compliance with regulatory requirements by tracking and managing employee certifications.
  • Improved employee engagement: Enhances employee engagement by providing access to training opportunities, as well as promoting a culture of continuous learning and development.
Recommended Learning Management SystemsPrice
1) TalentLMSConsists of four pricing editions; Starter at USD69/month (billed yearly), Basic at USD149/month (billed yearly), Plus at USD279/month (billed yearly), and Premium at USD459/month (billed yearly).
2) DoceboTwo types of flexible plans available – Growth and Enterprise – with a subscription-based pricing model that’s based on the number of active users per month.
3) Talent LMSConsists of five pricing editions; Starter at USD69/month (billed yearly, up to 40 users), Basic at USD149/month (billed yearly, up to 100 users), Plus at USD279/month (billed yearly, up to 500 users), Premium at USD459/month (billed yearly, up to 1,000 users), and Enterprise which requires a custom pricing but allows for more than 1,000 users.
4) SAP LitmosStarts from USD6 per user/month (for 150 to 500 active learners), the SAP Litmos Pro subscription needs at least 150 active learners. Larger companies get a better deal (for 501 to 1,000 active learners) since the cost is USD4 per user/month.
5) Absorb LMSSmall businesses can purchase an Absorb LMS licensing fee for USD800/month plus a 12-month user fee of USD16 per active user. Hosted pricing starts at USD1,350/month (or USD14,500/year) for up to 500 users. It's USD4,850 per month (or USD52,380 per year) for up to 5,000 users, and USD8,850 per month (or USD95,580 per year) for up to 17,500. 

Time To Level Up To HR Tech

HR teams face the increasingly difficult challenge of attracting top talent to their companies, and retaining current employees. This involves understanding the current job market and competition for talent, as well as developing the necessary strategies to attract and retain employees. Additionally, they'd also need to ensure that employees are engaged and satisfied with their work, which is essential for improving productivity and reducing turnover. This involves regularly surveying employees to gauge their satisfaction, including helping employees grow and develop in their careers.

What better way to do all of the above than to start adopting HR tech in order to help your HR team automate previously-tedious processes as much as possible, including using data to take advantage of better people skills. If you're looking for that edge above your competitors, this list of must-have tools will allow a crucial shift of your HR's focus from administrative to strategic, which will then completely change the role of the HR team (in a much-needed way!) within the business operations as a whole.

At GRIT, we believe people look for opportunities instead of jobs in this new era of work. We focus on in-demand Digital and Technology roles, where we intelligently match outstanding talent to some of the most groundbreaking companies in the industry. Find us doing what we do best globally at our offices in Singapore, Hong Kong, Malaysia and Germany.
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